Fleet & Transit Rates and Fees

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BruinCar: Rentals That Make Sense

Vehicle Class


Intermediate Sedan


Midsize Sedan


Compact Pickup Truck$71/day
Full-size Pickup Truck$76/day
7 Passenger Minivan$84/day

8 Passenger Full-size Van


Cargo Van$93/day

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BruinBus Driver and Charter Services

Service Type


Driver Service* (Driver only)


Charter Van Service (11-passenger van with driver)


Charter Transit or Trolley Bus Service (27-36 passenger bus with driver, 3hr. minimum)$103/hour
Coach Bus Service (47 passenger bus with driver, 3hr. minimum)$107/hour

Bus Services Event Coordination Fee (Non-UCLA vehicles only)

20% per invoice

Service Cancellation Fee (If less than 24-hour notice is given)

3-hour minimum

Non-UCLA Service Cancellation Fee (If less than 48-hour notice is given)5-hour minimum

*All University drivers hold commercial licenses (Class B) with passenger and air brakes endorsement. They are authorized to drive 35-foot transit buses, 40-foot coach buses, 30-foot trolley buses, passenger vans and automobiles. You can be assured that all vehicles are in safe operating condition in accordance with CHP/DOT regulations.

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Interior Bus Advertising


Rental Cost

Monthly Value

Time Period

Year Round Plan



12 months (Fiscal year)

Academic Year Plan



9 months (Academic year)

Quarterly Plan



3 months (Fall, Winter, or Spring)

Monthly Plan



1 month (Fall, Winter or Spring)

Summer Special



Summer months

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Fleet Services


Maintenance and Labor Rates

$109 per hour (Fleet) | $127.00 per hour (Transit)

Monthly Leased Vehicles
(management fee)

$63 per month

Dept-Owned Vehicles/ Donated Vehicles
(management fee)

$58 per month

(management fee)

$25 per month

(management fee)

$15 per month

Accident Reporting Fee

$225 per report

Accident/Sublet Repair Fee

19% per invoice

Alternative Fuel Compliance Credit

$7 to $8 per month credit

Alternative Fuel Non-Compliance Fee
(based on fuel type)

$12 to $42 per vehicle per month
GPS Administration Fee$22 per month
Vin Verification$77 per incident
Admin. Fee (non-recurring admin services)$52 per hour
Rebate/Return Processing7% to $500 max. per invoice

Parts Mark Up

46% per invoice

Fuel Mark Up

$0.39 per gallon

Fuel Mark-Up (Off-campus)

19.0% per invoice

DMV Pull Notice Program

$25 per year | $30 per activity report

Drug and Alcohol Testing Fee
(DOT Covered Commercial Drivers & Non-DOT Drivers)

$46 Alcohol Screening
$63 Drug Screening
$94 Alcohol and Drug Screening

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*Alternative Fueled Compliance Fee (AFC FEE)

This fee is designed to recover the costs of the GoGreen Program which includes research, education, training, demonstration and loaner programs and compliance reporting. The following fees will be applied to each monthly vehicle management fee based on the vehicle fuel type.

Fuel Type

Cost per Month









Flexible Fuel






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Fleet Maintenance Service Contracts

Department Owned Vehicles Only
 Services IncludedNot IncludedRates
Option 1All services performed on a fee-for-service basis.N/A$109 per hour + parts
Option 24 (Four) Lube-Oil-Filter changes (LOF), including safety inspections, oil and filterAny repairs or other services$33 per month
Fleet or Department Owned Vehicles
Option 3*Option 2 plus, full preventative maintenance inspections and repairs as necessary, tune-up, transmission service, cooling system service, A/C service, repairs, and parts.Tires, batteries, service calls, brakes (i.e., pads, shoes, rotors, drums), computers, major component failure, smog inspection.


$143 per


$190 per


$253 per

Option 4*All preventative maintenance and repairs including parts and labor.N/A$190 per
$285 per
$380 per

*Option 3 or 4 required on fleet owned vehicles
**ILO - Initial vehicle lifecycle; ELO - extended 3yrs; PELO - extended beyond ELO
Please note: Costs associated with misuse, abuse, neglect are not covered.

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